Donor Bill of Rights
Columbus Citizens Foundation treats private donor information with the utmost sensitivity and confidentiality.
Personal Information
Our records are maintained in a secure donor database, access to which is restricted to Columbus Citizens Foundation staff whose direct responsibilities make the information appropriate to view. CCF abides by this policy at all times.
Use and Disclosure of Personal Information
Our records are maintained in a secure donor database, access to which is restricted to CCF staff whose direct responsibilities make the information appropriate to view. CCF Board members may be given donor information on a limited basis for the purpose of acknowledgement and limited communications, but each instance of disclosure is closely monitored and carefully considered.
Custody and Care of Personal Information
Donor information is disclosed as required by law by the IRS and the NY State Attorney General’s office and the Charities Bureau. CCF is committed to the principles outlined in the Association of Fundraising Professionals’ Donor Bill of Rights. CCF does not sell, share, or otherwise exchange donor lists with any other entity, nor does it obtain lists from other entities without the consent of their donors.
Donor's Consent
Columbus Citizens Foundation (CCF) only uses and discloses personal information with Donor permission. Donor permission can be in writing or implied, either verbally and/or electronically. A Donor may withdraw permission to collect, use, and disclose personal information at any time by giving CCF reasonable notice, subject to legal or contractual obligations. A Donor may opt out of subscription communications by clicking on the unsubscribe link on the bottom of CCF emails through Constant Contact or by calling CCF. When a Donor has communicated to CCF a desire to opt out of the disclosure of his or her information, we will remove them from our mailing lists.
Accountability
CCF and its staff are responsible for all Donor personal information in our possession. Our Program and Executive staff establish, maintain, and revise practices and procedures to ensure compliance with this Policy.
Every reasonable precaution shall be taken to protect and preserve the confidentiality of our Donors’ personal information. All employees, agents, and authorized service providers of CCF are individually required to safeguard each individual Donor’s personal information. Any outside contractors or third party service providers are selected with due care and must abide by this Policy. External service providers shall be required to agree to protect any personal information of Donors, use it for only the purposes set out in the scope of the contract with CCF, and to not keep the personal information on file.
Donors may notify CCF of a privacy-related issue or grievance by contacting CCF. We will provide information about our privacy procedures and investigate the complaint. If a problem is discovered during the review, we will take all appropriate steps to revamp our policies and procedures if necessary.
Sharing or Selling of Personal Information
CCF does not sell, trade or rent the information and contents of Donor files to others. We will not share Donor name, phone number, e-mail address, mailing address or any other information to third parties. An organization that receives CCF’s mailing list must agree to strict parameters that limit the use of the data and will never hold this data for their own use, but only to assist CCF in communicating with Donors.
Registered 501(c)3
Columbus Citizens Foundation is a registered 501(c)3 non-profit organization. Your donation is fully tax-deductible to the extent provided under IRS regulations. Columbus Citizens Foundation’s EIN is: 13-6118967.
